235.11

¹Fol­low­ing data files are ex­emp­ted from the duty to re­gister, provided the fed­er­al bod­ies use them ex­clus­ively for the in­tern­al ad­min­is­trat­ive pur­poses:

a.

com­mon cor­res­pond­ence re­gisters;

b.

data files of sup­pli­er or cli­ents, provided they do not con­tain sens­it­ive per­son­al data or per­son­al­ity pro­files;

c.

col­lec­tions of ad­dresses used solely for ad­dress­ing cor­res­pond­ence, provided they do not con­tain sens­it­ive per­son­al data or per­son­al­ity pro­files;

d.

lists for com­pens­a­tion pay­ments;

e.

ac­count­ing doc­u­ments;

f.

sec­ond­ary data files for fed­er­al per­son­nel man­age­ment, provided they do not con­tain sens­it­ive per­son­al data or per­son­al­ity pro­files;

g.

lib­rary data files (cata­logues of au­thors, bor­row­er and user lists).

²The fol­low­ing are also ex­emp­ted from the duty to re­gister:

a.

data files archived in the Fed­er­al Archives;

b.

data files that are made avail­able to the gen­er­al pub­lic in the form of dir­ect­or­ies;

c.

data files where the data is used ex­clus­ively for pur­poses not re­lated to spe­cif­ic per­sons, in par­tic­u­lar in re­search, plan­ning and stat­ist­ics.

³The com­pet­ent fed­er­al body shall take the meas­ures re­quired to be able to provide the Com­mis­sion­er or the data sub­jects on re­quest with the in­form­a­tion (Art. 16 para. 1) on data files ex­emp­ted from the duty to re­gister.